07917716931 admin@sleafordmaltsters.com Sleaford Maltsters Archery Club

Privacy Policy

Who we are

Our website address is: http://www.sleafordmaltsters.com.


When visitors contact us on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. Your details will never be sold or passed on to a third party without your prior permission


When using our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you need to complete your details in a form. These cookies will last for one year.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

What this privacy notice covers

Sleaford Maltsters is committed to protecting your personal information. In this notice, references to ‘we’ or ‘us’ means Sleaford Maltsters. This notice explains how we collect and use the personal information about you.

Who we are

Sleaford Maltsters Archery Club owns and operates Sleaford Maltsters Archery Club and the website www.sleafordmaltsters.com (the “Website”). Sleaford Maltsters Archery Club is a data controller under the data protection rules.

Archery GB is the national governing body for archery in Great Britain. Archery GB is responsible for all levels of archery within the UK from beginner to elite level. Lincolnshire County Archery Association (LCAS) East Midlands Archery Society (EMAS) are our county and regional affiliated bodies for archery.

Information we gather

Sleaford Maltsters gathers certain information about you. Information about you is also used by our affiliated entities, namely local archery clubs, county and regional associations, and Archery GB.

We collect information in the following ways:

Information you give us

When you become a member of Sleaford Maltsters you will give us information. You may also give us information when using our Website or Membership system. Information may include your name, date of birth, postal address, email address, phone number, financial information, disability, ethnicity and your archery qualifications.

When you complete a booking form on our website, the information you provide to us may include your Archery GB number, name, postal address, email address and telephone numbers.

When you submit scores to claim a club record, classification or achievement badge, information we ask for may include your Archery GB number, name, postal address, email address and telephone numbers.

Beginners Course or Taster Session

When you enquire to join a beginners course or taster session, you give us information to enable us to process your request. Information may include your name, date of birth, postal address, email address, telephone numbers, disability, ethnicity and your archery qualifications.

Open Competition Entrants

When you enter a competition hosted by Sleaford Maltsters Archery Club, you give us information to enable us to process your request. Information may include your Archery GB number, club, name, date of birth (if under 18), email address, telephone number, gender, bow type and any disability or dietary information. Some of this information may be published online in target lists and results.


In accordance with our competition entry documentation, photography and video may be taken at events, and these images may be used on our website, social media platforms and promotional / internal documents.

When you are at a Sleaford Maltsters Archery Club venue or an event run by us, if you wish to take photographs we will ask you to sign the photography register in line with the Archery GB policy. This information may include name, postal address, telephone number and email address.


In accordance with our insurance obligations, if you have an accident at one of our events or locations we will make a log of this accident.

Information we get from your use of our Website and services

Each time you visit our Website, we may automatically collect certain information. This information includes technical information, such as Internet Protocol (IP) addresses used to connect your computer to the internet, browser type and version, browser plug-in types and versions, operating system and platform and information relating to what pages you have viewed but this information is not held against you as an individual, it does not allow us to identify you and is used for reporting and analytics only and helps us to improve our Website.

How we may use your information

We rely on the legitimate interest basis to use your personal information in some circumstances. For example, when you apply to become a member of Archery GB and Sleaford Malsters Archery Club, we have a legitimate organisational interest to use your information to respond to you and give you the benefits of being a member as explained on the Website regarding features of being a member.

We also rely on obtaining your consent to use your personal information. For example, we will seek your consent to receive marketing information and to join the Whatsapp group.

We may use your information for a number of purposes including the following:

  1. Compliance with legal, regulatory and corporate governance obligations and good practice
  2. To provide you with information about our work or our activities that you have agreed to receive;

We will use the information you give us to:

  1. perform services you have requested (such as providing you with information you have asked for);
  2. administer the sport of Archery, for instance by organising tournaments; and
  3. ensure that content from our Website is presented in the most effective manner for you and for your computer.


When you join Sleaford Maltsters Archery Club you will automatically be added to our mailing list and Club Whatsapp Group, this means that we can communicate to you information that is relevant to you as a member of the club. Some of these communications are essential as part of your membership of the club, for instance notices of club closure, other communications may be promotional in nature. If you do not wish to receive promotional communications you can let us know via admin@sleafordmaltsters.com

Information Sharing and Disclosure

We may share your information with the following selected third parties:

  • Associate bodies such as County, Region and Clubs in order that they may communicate with you regarding archery events only or to allow the associate bodies to manage the running of the sport in their areas.

We may disclose your personal information to third parties if we are under a duty to disclose your personal data in order to comply with any legal obligation (for example to government bodies and law enforcement agencies).

Users under 18

If you are under 18 and would like to get involved, please ensure that you have consent from a parent or guardian before giving us your personal information. When we collect data about a child or young person aged under 18 we will make it very clear as to the reasons for collecting this data and how it will be used.

Keeping your records

We keep records only for as long as required to operate the service in accordance with legal requirements and tax and accounting rules.

Where we may store your information

The data that we collect from you will be transferred to, and stored at the Membership secretary’s residence.

By submitting your personal data, you agree to this transfer, storing or processing.

Sleaford Maltsters will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Notice.

Your rights

You have the right to:

  1. Have any inaccuracies in your data corrected. If you would like to update the details we hold about you other than online, please contact our Data Protection Officer via telephone, email or by letter.
  2. Request that we delete your personal data.
  3. Request that we do not process your personal data for marketing purposes.
  4. You have a right to request a copy of the personal information we hold about you.

Changes to this notice and the way we treat personal information

We may update the terms of this privacy notice at any time, so please do check it from time to time.

We will notify you about significant changes in the way we treat personal information by sending a notice to the primary email address you have provided to us or by placing a prominent notice on our Website. By continuing to use our Website you will be deemed to have accepted such changes.

Enquiries and Complaints

The secretary is the Data Protection Officer and is the first point of contact regarding any enquiries arising from this Privacy Notice. Where possible, please raise all enquiries in writing. If you are unhappy with our work or something that we have done or failed to do, please inform us in writing. Sleaford Maltsters Archery Club will acknowledge receipt of all complaints and will endeavour to investigate the complaint within 15 working days. All complaints should be sent to admin@sleafordmaltsters.com

You may also complain directly to the Information Commissioner’s Office if you are concerned with how we are handling your personal information using their online form which can be found here: https://ico.org.uk/concerns/handling/

Changes to this Notice

We may change this Privacy Notice from time to time.  If we make any significant changes in the way we treat your personal information we will contact you directly.